Job: Executive Assistant

Title Executive Assistant
Location Abu Dhabi
Job Information

Responsibilities:

Action

  • Arrange and attend weekly Executive and Leadership Committee meetings, minute taking and pro-actively planning and often idea generating for future meetings
  • Proactively prepare documents, reports and data ahead of meetings
  • Complex and multi stakeholder diary management – including arranging video conferencing, conference calls, internal and external meetings across multiple time zones
  • Arranging travel plans and itineraries; compiling documents and schedules for travel-related meetings.
  • Organize and coordinate extensive diary plans along with local and international travel arrangements
  • Coordinate with sub regional and regional offices
  • Weekly input, review and submission of timesheets and company expenses, liaising with accounts department regarding any client billing issues
  • Create, edit and review PowerPoint presentations
  • Project coordination and event management
  • Provide research assistance for RFP’s and other organizational priorities
  • Manage confidential and sensitive information with the strictest discretion

Expereience:

  • Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
  • High level diary, logistical and travel management skills
  • Proactive solutions orientated approach to stakeholder management
  • Excellent written and verbal communication skills – ability to liaise confidently with internal and external VIPs
  • High level prioritization, organisation and time management skills
  • Experience in delivering administration, event management and project coordination
  • 7+ years previous experience as a personal / executive assistant with experience looking after senior individuals ideally with some experience in the UAE
  • Demonstrable experience undertaking financial tasks such as budget maintenance and processing expenses
  • Previous experience working in a role that required the ability to work with stakeholders in different time zones would be an advantage
  • Ability to be extremely flexible, accommodating changes in schedules and logistics
  • A team player, who is discreet and professional in the workplace
  • Ability to manage and coordinate sometimes conflicting priorities
  • Organising departmental functions and meetings
  • Handling expenses and time reports

Attributes:

  • Client focused – ability to understand and respond appropriately to client requirements in an effective, timely and client orientated manner
  • Live Edelman values; lead by example and hold employees accountable to performance and behaviour expectations
  • High levels of integrity and the ability to maintain confidentiality
  • Collaboration – maintain strong, collaborative relationships across the network
  • Support employees and team members with a consistently respectful, trustworthy and open-minded attitude
  • Quality – excellent attention to detail/ accuracy ensuring a high level of quality in everything we do
  • Delivery orientated – strong focus on achievement and delivery to deadlines
  • Enthusiastic and committed with a drive for excellence
  • Resilience – ability to work under pressure
  • Curious mindset – proactively comes up with new, productive ideas and creative process-improvements to benefit local and/or regional teams
  • Proactive and flexible – the ability to flex approach to work to suit work requirements
  • Passion – the passion and willingness to go that extra mile to deliver for your client
Apply Now

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